Job Description

Job Description

A successful and fast-growing digital media company is hiring a highly organized and self-sufficient Executive & Personal Assistant to support its Founder. With a massive global audience and a creative team operating across multiple time zones, this role offers the opportunity to work closely with a high-profile digital entrepreneur while helping manage both professional priorities and personal logistics. The right candidate will bring structure, confidentiality, and efficiency to a fast-moving, creative environment—becoming a key partner in helping the Founder stay focused and organized.

Key Responsibilities:

• Act as the primary gatekeeper for the Founder’s time, calendar, and inbox, ensuring critical priorities are elevated and distractions minimized
• Manage email inboxes (professional and personal), triaging communications, scheduling meetings, and drafting or sending responses when needed
• Coordinate personal and business travel, including itinerary research, booking, and logistics for domestic and international trips
• Assist with personal tasks such as coordinating household appointments, handling errands, or helping with occasional family logistics
• Support the Founder’s family with travel planning or time-sensitive requests
• Partner with the COO on small projects during downtime, based on your strengths and bandwidth
• Use Google Suite, Slack, and Airtable to manage communications and project organization

Qualifications:

• Experience in executive support, personal assistance, project coordination, event planning, or related roles
• Extremely organized, proactive, and detail-oriented—always thinking two steps ahead
• Able to navigate shifting priorities, work independently, and handle confidential matters with discretion and professionalism
• Strong written and verbal communication skills
• Tech-savvy and comfortable using tools like Google Workspace, Slack, and Airtable
• Comfortable balancing professional and personal tasks (approximately 80% personal support, 20% executive tasks)
• Open to occasional in-person support; must be able to respond to local requests on short notice

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