Job Description

Job Description

Company Description

Vitelis Business Optimization AI helps enterprises and consulting firms to continuously identify competitive gaps, business improvement opportunities, and proven best practice solutions to take any business to the next level.

About the Role

We are seeking a highly organized and proactive Personal Assistant to support our CEO in managing day-to-day operations and strategic priorities. This role is pivotal in ensuring the CEO’s time is optimized and the executive office runs seamlessly. You will act as a trusted partner and primary point of contact for internal and external stakeholders, handling both professional and occasional personal tasks with discretion.

Key Responsibilities

• Calendar & Scheduling: Manage and prioritize the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Communication Management: Screen and triage emails, calls, and correspondence; draft and edit communications on behalf of the CEO.
• Administrative Support: Prepare reports, presentations, and briefing materials; maintain organized filing systems and records.
• Expense & Profile Management: Follow up on expense submissions and maintain the CEO’s LinkedIn profile, including network expansion and posting.
• Problem-Solving: Find solutions to everyday challenges (e.g., sourcing local tech support or service providers).
• Event Coordination: Assist with planning internal and external events and ensure smooth execution.
• Confidentiality: Handle sensitive information with the highest level of discretion and professionalism.

Qualifications

• Experience: 3+ years as a Personal Assistant or Executive Assistant (or willingness to learn quickly).
• Language: Conversational proficiency in German is required.
• Skills: Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Ability to multitask and prioritize effectively under pressure.
• Attributes: High integrity, proactive mindset, and ownership of tasks.

Why Join Us?

• Competitive pay for part-time flexibility.
• Opportunity to work closely with senior leadership and gain exposure to strategic decision-making.
• A dynamic, fast-paced environment where your contributions make a direct impact.

Location: Hybrid – Raleigh, NC (must attend training and commute twice a month)

Type: Part-Time (~20 hours/week)

Compensation: $30,000 annually

Additional Job Application Terms

This job is part of LinkedIn’s full-service hiring beta program for independent contractor roles. Eligibility is limited to candidates located in and performing services in the following states: Arizona, Arkansas, California, Delaware, Florida, Georgia, Idaho, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maryland, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, New Hampshire, New Mexico, North Dakota, Ohio, Oregon, Pennsylvania, South Dakota, Tennessee, Texas, Vermont, Virginia, Wisconsin, New York, Illinois, Colorado, Washington, Oklahoma, Utah, Maine. By applying to this job, you agree to LinkedIn’s additional job application terms.

We’re committed to making our hiring process as smooth and timely as possible, and we understand that waiting to hear back can add to the anticipation. If you’re a potential fit, our team will reach out within two weeks to progress you to the next stage. If you don’t hear from us in that time, we encourage you to explore other opportunities with our team in the future, and we wish you the very best in your job search.

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