Job Description

Job Description

This position is ideal for someone who enjoys variety, values accuracy, and thrives in a small, team-oriented environment.

Qualifications

• 3+ years of experience in office administration and bookkeeping
• Proficiency with QuickBooks Online, Buildertrend, Gusto, and MS Office Suite
• Understanding of basic accounting principles and HR processes
• Understanding of Cost-to-Complete Accounting preferred
• Strong communication, organization, and time-management skills
• Self-motivated, willingness to show discretion, and able to work independently
• Construction or remodeling industry experience preferred
• Valid driver’s license and good driving record

Overview

Fox Home Innovations is seeking a reliable, detail-oriented Business Office Manager to support the daily operations of our growing residential remodeling company. Reporting to the CFO, this role ensures the smooth flow of accounting, HR administration, and office operations.

Key Responsibilities:

Accounting & Financial Support

• Manage day-to-day bookkeeping, including A/P, A/R, reconciliations, and expense tracking
• Work with Monthend to ensure accurate financial data is present in QuickBooks Online and Buildertrend for accurate job costing and reporting
• Process vendor bills and receipts in a timely manner and maintain vendor records
• Assist with Client Invoicing & contract document preparation
• Coordinate with the CFO to support monthly and end of year closeout and internal auditing

HR & Administrative Support

• Manage employee records, onboarding documentation, and time tracking in Gusto
• Assist with Orientation for all new employees, including documentation and obtaining required needs prior to employment
• Process Payroll biweekly and ensure all contributions & benefits are up to date
• Assist with benefits coordination and compliance documentation
• Maintain confidentiality and ensure company policies and records are up to date
• Support policy implementation and assist with handbook updates
• Work with managers to ensure all employee reviews are completed as required.
• Employee of the Month Program & internal monthly newsletter
• Set up & planning for internal company events
• Assist with walk in traffic & inbound phone calls

Office & Operations Management

• Maintain organized digital and physical files for projects, clients, and operations
• Support project setup, billing, and client communication in Buildertrend
• Coordinate vendor and subcontractor communication and documentation
• Manage general office operations, supplies, refreshments and technology coordination
• Track insurance certificates, licenses, and renewals
• Asset Tracking & Fleet registration
• Coordinate all office maintenance needs

Technology & Systems

• Maintain access and login information for company software and devices
• Ensure software (QuickBooks, Buildertrend, Gusto, etc.) is up-to-date and is communicating properly
• Identify opportunities for efficiency through process or technology improvements

Leadership

• Embrace, support, and promote Fox Home Innovations Core Values
• Model professionalism, integrity, and a positive attitude toward all team members, vendors, clients and community members
• Support and communicate company policies and initiatives in a positive manner
• Address issues proactively; develop and implement solutions, and report major concerns promptly
• Ensure all vendors and trade partners maintain the highest regard for FHI’s standards on and off site
• Lead by example with honor, dedication, and focus
• Commit to continuous learning and professional growth
• Encourage collaboration, provide constructive feedback, and help foster a supportive, respectful work environment
• Approach challenges with creativity, accountability, and a mindset of continuous improvement

Compensation Range-

$50,000-$60,000 annual salary based on experience/qualifications

Benefits

At Fox Home Innovations, we believe in taking care of our team just as well as we take care of our clients. Our benefits package is designed to support your health, family, and future.

Here’s what we offer:

• 100% company-paid health, dental, and vision insurance through BCBS for employee and family
• BlueFire Med Membership for employee
• 401(k) with company match
• Unlimited PTO & Paid Holidays for all salaried employees
• Company-paid life insurance policy ($25,000)
• Company Provided Cell Phone & Laptop
• Mileage reimbursement
• Annual company apparel stipend
• Employee-paid supplemental insurance options available

We strive to make Fox Home Innovations a place where people love to work — where we grow together, celebrate success, and deliver excellence every day.

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